All persons who use the Parish Center are required to read and be familiar with the Guidelines for Use. It is the responsibility of the renter or committee leader to explain all of these policies and ensure they are followed by the event participants and vendors.

 

GENERAL INFORMATION:

  • All groups must provide their own consumable supplies (napkins, cups, plates, silverware, food and drink including lemonade and coffee) for use during their event. Christ the King has a designated “Sharing Shelf” for supplies that any group may use for backup needs or leave donations of extra supplies for others. Please do not use supplies labelled for use by other groups.
  • No parking in front of the priests’ garage doors or along the driveway curbs. Please park in legitimate parking spaces.
  • Generally, the Parish Center doors are unlocked weekdays during business hours. For evening and weekend events, the locks will be programmed to automatically engage 30 minutes after the scheduled end of your event.
  • In order not to conflict with the 5:00pm Mass on Saturday, invitations must not use a starting time before 6:00pm on Saturdays unless Pastor approval is received.
  • Children may not play with or between the movable walls or in the storage spaces for the walls.
  • Other groups may also be in the Parish Center during the time that you are using one of the individual rooms. Please be considerate of others.
  • Unoccupied areas not rented for a private event will be made inaccessible during that event.
  • There is a "no smoking" policy in the building at all times.
  • All organizations must comply with federal, state and city laws in regards to taxes. Events that are open to the general public (excluding one annual sale) and have admission fees (or suggested donation amounts) are subject to sales tax.
  • Advance notice of 2 business days is required to receive assistance in setting up AV equipment.
  • Bands/DJ’s must place a protective mat under instruments or speakers set on the dance floor. Bands must be approved by Parish Center Manager.
  • There will be a walk through before and after rental events with the Parish Center Manager or his/ her representative to note existing damage and prevent confusion over new damage charges.

 

FOOD POLICY:

  • Only parish sponsored groups are allowed on-site food preparation and cooking privileges. There will be no caterer required if a parish organization chooses to perform their own food service.
  • Any food catering to be brought into the Parish Center shall be arranged through a caterer approved by the Parish Center Manager.
  • All food stations/buffets/bars must be set up within the Parish Center. Food and drink may not be served in the hallways or entrances outside of the Parish Center without special permission.
  • Specialty food service equipment such as chocolate fountains, cotton candy or popcorn machines must be pre-approved by the Parish Center Manager.
  • Christ the King Parish Center has a complete set of china, flatware and glassware. If it is the desire of a parishioner hosting a private party to use these items instead of bringing in an outside rental source or using disposable products, there is a usage charge of $2.00 per person. This benefit is only available to parishioners. For pictures and more details of items, pdf click here (3.69 MB) .
  • Please remove all leftover food items at the end of event. Plan ahead to bring your own to-go containers.

 

ALCOHOL POLICY:

  • Any parish organization or renter serving alcohol must notify the parish office of their intent to use alcohol and determine if a liquor license is needed.
  • All organizers and renters must comply with state and city laws in regards to alcohol use and sale at their functions. Alcohol may not be served at events that require a ticket or entrance fee or seek donations without a liquor license. For more information visit:
    https://lcc.nebraska.gov/sites/lcc.nebraska.gov/files/Do%20I%20Need%20a%20Liquor.pdf
  • If alcohol is to be served at a reception of any kind (wedding, funeral, anniversary, etc) or large gathering, this service must be arranged through professional bartenders. Cash bars and “self serve” bars are not permitted.
  • Minors may not be served alcohol.
  • Keg beer is not allowed. Beer must be canned or bottled only.
  • Red wine is allowed but discouraged due to its staining capabilities. Carpet stains caused by red wine spills will result in costly fines (minimum $100) deducted from a renter’s damage deposit or the sponsoring parish organization will be asked to reimburse the parish office for any cleaning or carpet tile replacement invoices generated from addressing spills.
  • Bars must be set up within the Parish Center. Bars may not be set up in the hallways or entrances outside of the Parish Center.
  • No liquor, beer, wine, or soft drinks shall be taken outside the building.
  • The last alcohol served shall be 30 minutes before Event end. The latest suggested time for “last call” is 10:30pm. All alcohol will become unavailable at that time.

 

DECORATION POLICY:

  • No confetti, glitter, tinsel, birdseed, rice, fresh or silk scattered flower petals, loose debris of any kind, bubbles, fog machines or fireworks/sparklers may be used as decorations or as party favours at any time.
  • Existing artwork, crucifixes or plaques cannot be removed or covered.
  • Lit candles must be in a glass surround, no open flames are allowed and the room must be occupied at all times.
  • Nothing can be fastened, taped, pinned, nailed, or glued to the walls & doors.
  • All decorations, supplies and equipment associated with an event must be removed from the hall within 60 minutes after the event concludes. The Parish Center shall be vacated no later than midnight. Beginning at midnight, renters still occupying the facility shall incur fines deducted from the damage deposit at the rate of $100 per hour.
  • Christ the King Parish Center has a collection of assorted candle holders, vases and mirror tiles. CTK organizations and parishioners may use these decorating items at no charge. Items may be checked out through the Parish Center Manager. The event organizer is responsible for any cleaning/polishing of items needed prior to use. This benefit is not available to non-parishioners or non-parish organizations. For pictures and more details of items, pdf click here (3.69 MB) .

 

SET UP POLICY:

  • Organizations are permitted to rearrange furniture already present in the Parish Center to accommodate the needs of their event, but not move the walls. At the closure of the event, any moved furniture must be returned to match the pdf Standard Floor Plan (448 KB) .
  • Any event that requires a custom furniture floor plan with wall removal should collaborate with the Parish Center Manager to have the room set to match their needs. The diagram must be submitted three days in advance of event. If this service is outside of the scope of a rental agreement or is being provided to a parish-sponsored organization, the renter or organization will be asked to reimburse the parish office for the invoices generated from the furniture moving.
  • Set up time for a renter will be limited to the date reserved, unless approved by the Parish Center Manager as a matter of courtesy, not a guarantee with rental.

 

CLEAN UP POLICY:

  • Groups are responsible for their own clean up after using the facility. This includes:
    • cleaning of all tables and chairs and return to original location
    • washing, drying and replacing any dishes used
    • sweeping and wiping up spills on dance floor/vacuuming carpet
    • taking trash out to the dumpster and replacing liners
    • removing all leftovers or labelling them as sharing items
    • cleaning all areas used in the kitchen
    • removing all decorations
  • Cleaning supplies are provided by CTK and are located in the kitchen.
  • Any damage including scratches, burns, broken chairs, wall or paint damage, excessive mess, etc. will be deducted from a renter’s damage deposit to the extent that the deposit covers such expense where applicable. Any costs in excess of the damage deposit will be billed to the name on the pdf Rental Agreement (275 KB) of which said Agreement will guarantee payment by that individual for such excess damages.
  • Parish organizations are expected to report damage incurred by their usage or other repairs needed to the Parish Center Manager.

(These rules also apply in addition to the General Information guidelines above)

  • No parish organization shall be charged rent for use of space or for the use of any item listed as a durable good held as property of Christ the King in the parish inventory.
  • Parish organizations are permitted to rearrange furniture already present in the Parish Center to accommodate the needs of their event, but not move the walls. At the closure of the event, any moved furniture must be returned to match the specifications of the Parish Center Manager.
  • Any major parish-sponsored event that requires a custom furniture floor plan with wall removal should collaborate with the Parish Center Manager to have the room set to match their needs. The diagram must be submitted three days in advance of event.
  • Christ the King Parish Center has a collection of assorted candle holders, vases and mirror tiles. CTK organizations may use these decorating items at no charge. Items may be checked out through the Parish Center Manager. The event organizer is responsible for any cleaning/polishing of items needed prior to use. Please inform the Parish Center Manager of breakage of any items so that the inventory count may be adjusted.
  • There will be no caterer required if a parish organization chooses to perform their own food service.
  • Any parish organization serving alcohol must notify the Parish Center Manager of their intent to use alcohol and determine if a liquor license is needed. Christ the King parish organizations must comply with state and city laws in regards to the sale and distribution of alcohol.
  • Parish organizations are expected to clean up after themselves and leave the Parish Center in an orderly manner. This includes cleaning of all tables and chairs, washing, drying and replacing any dishes used, sweeping/vacuuming floor, taking trash out to the dumpster and replacing liners, removing all leftovers or labeling them as sharing items, cleaning all areas used in the kitchen, removing all decorations, and occasionally starting a load of laundry.

Parish organizations are expected to report damage incurred by their usage or other repairs needed to the Parish Center Manager.

(These rules also apply in addition to the General Information guidelines above)

  • Renters shall pay all the set rental fees and deposits unless the Pastor has waived or reduced charges. Current rental fees are published in the “Parish Center Rental Agreement.”
  • A 25% non-refundable booking deposit is due at the time of signing the rental agreement in addition to a refundable damage deposit. See “Parish Center Rental Agreement” for designated amounts and a timetable for making payments.
  • Other groups may also be in the Parish Center during the time that you are using one of the individual rooms. If you desire the entire Parish Center, it can be reserved exclusively for your event at the published rate.
  • If the entire Parish Center is rented and a custom floor plan is required, the requested number of tables and chairs shall be set in place and removed after your event as part of your rental agreement up to a maximum of 400 people. A to-scale diagram of furniture placement is required three days in advance of the event.
  • Set up time for the Lessee or Caterer will be limited to the date reserved, unless approved by the Parish Center Manager as a matter of courtesy, not a guarantee with rental.
  • Any food catering to be brought into the rental space shall be arranged through a caterer approved by the Parish Center Manager. The caterer selected will also be responsible for cleaning or removal of all linen, china, glass and flatware used as well as leaving the kitchen clean.
  • If alcohol is to be served, this service must be arranged through the caterer (who holds a valid Nebraska liquor license and will provide professional bartenders.)
  • Christ the King Parish Center has a complete set of china, flatware and glassware. If it is the desire of a parishioner hosting a private party to use these items instead of bringing in an outside rental source or using disposable products, there is a usage charge of $2.00 per person. This service is only available to parishioners.
  • Christ the King Parish Center has a collection of assorted candle holders, vases and mirror tiles. If it is the desire of a parishioner hosting a private party to use these decorating items, there no charge. Items may be checked out through the Parish Center Manager. The parishioner is responsible for any cleaning/polishing of items needed prior to use. Failure to return the same number of items checked out will result in a deduction from the renter’s damage deposit. This service is only available to parishioners.
  • There will be a walk through before and after the rental event with the Parish Center Manager or his/ her representative.
  • Bands/DJ’s must place a protective mat under instruments or speakers set on the dance floor. Bands must be approved by Parish Center Manager.
  • Any damage including scratches, burns, broken chairs, wall or paint damage, excessive mess, etc. will be deducted from a renter’s damage deposit to the extent that the deposit covers such expense where applicable. Any costs in excess of the damage deposit will be billed to the name on the Rental Agreement of which said Agreement will guarantee payment by that individual for such excess damages.

All utilities and fine cleaning will be included in your Rental Agreement (fine cleaning to be defined as dusting, polishing of tables, etc.)